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The Best Calendar Apps of 2023: Efficiently Organize Your Schedule

Photo: setmore
In the fast-paced world we live in today, staying organized and effectively managing our time has become more critical than ever. Fortunately, with the advent of technology, we have access to a plethora of calendar apps that can revolutionize the way we plan our days and weeks. Whether you’re a student juggling classes and assignments, a professional handling multiple meetings, or an individual striving for work-life balance, the best calendar apps of 2023 offer the perfect solution to streamline your schedule and enhance productivity.

Why Calendar Apps are Essential in 2023

Gone are the days of traditional paper calendars and planners. In 2023, calendar apps will have become indispensable tools for individuals and businesses alike. These apps go beyond simple date-tracking and offer a host of features to simplify and optimize time management. From scheduling appointments and setting reminders to seamless cloud syncing across devices, calendar apps have revolutionized the way we organize our lives.

The Top Calendar Apps of 2023

1. Square Appointments: A Comprehensive Scheduling Hub


Square Appointments emerges as a standout choice for users seeking a comprehensive scheduling experience. Developed by Square, the renowned payment processor, this app seamlessly integrates with Square’s payment system, allowing you to handle appointments and payments efficiently. Whether you run a small business or manage multiple locations, Square Appointments caters to your needs.

Key Features:

  • Task management for organizing activities
  • Recurring payments for easy billing
  • Mobile app compatibility for on-the-go scheduling
  • Automated appointment reminders to reduce no-shows
Square Appointments’ versatility extends to Instagram and Google integration, enabling seamless advertising and direct appointment bookings from outreach efforts. With a minimalist and intuitive design, the app prioritizes essential features, ensuring a clutter-free user experience. Additionally, the option to charge late cancellation and no-show fees encourages clients to take their appointments seriously. Pricing:
  • Free: Suitable for a single location, offering basic features like mobile app access, automated reminders, and customizable availability.
  • Plus: Geared towards businesses with multiple locations, priced at $29 per month per location, with additional features like appointment confirmations, Google Calendar sync, and no-show protection.
  • Premium: Ideal for larger teams and complex booking needs, available at $69 per month per location, encompassing custom permissions, resource management, and more
Square Appointments’ per-location pricing proves advantageous for businesses with multiple users, making it an affordable and feature-rich solution for efficient scheduling.

2. Setmore: Unlimited Appointments on a Budget

Photo: setmore

For businesses that require a basic scheduling app with unlimited appointments, Setmore stands out as an excellent choice. This app offers feature-rich premium plans and includes unlimited appointments even in its free version, making it an ideal solution for managing high appointment volumes.

Key Features:

  • Mobile app compatibility for both iOS and Android devices
  • Recurring payments are available on premium plans.
  • Class booking and task management options (premium feature)
Setmore’s free plan already encompasses unlimited appointments, payment reminders, and Square payment integration. With a focus on affordability and functionality, Setmore is perfect for businesses on a budget. Pricing:
  • Free: Includes unlimited appointments, payment reminders, and payments with Square.
  • Premium: Priced at $5 per user, per month (with annual billing) or $12 per user, per month (month-to-month billing) for up to two users. Offers additional features like SMS reminders, calendar sync, and multiple payment processing options (Square, Stripe, and PayPal).
  • Pro: Geared towards businesses with three or more users, priced at $5 per user, per month (with annual billing) or $9 per user, per month (month-to-month billing). Includes all Premium features and caters to larger teams.
Setmore’s affordability, coupled with its unlimited appointments, makes it an attractive option for businesses that need to manage a high volume of appointments while accepting payments through the app.

3. Calendly: Streamlined Appointment Booking via Email

Photo: Calendly

Calendly has established itself as a leader in the scheduling app landscape, offering effective solutions to businesses worldwide. With a robust set of features in its free plan, including a web portal and mobile apps for iOS and Android, Calendly simplifies the appointment booking process.

Key Features:

  • Syncs seamlessly with major email service providers.
  • Email reminders are available with paid plans.
  • Group events and task management options (premium features):
Calendly’s integration with popular video conferencing platforms, such as Google Meet, GoToMeeting, Microsoft Teams, Webex, and Zoom, allows users to schedule events effortlessly. Pricing:
  • Free: Offers unlimited one-on-one events, automatic event notifications, and the convenience of web and mobile apps.
  • Premium: Priced at $8 per user, per month, with additional features like SMS reminders, group events, and task management.
  • Pro: Designed for businesses with larger teams, available at $12 per user per month, with advanced features for comprehensive scheduling needs.
Calendly’s user-friendly interface and seamless email integration make it an excellent choice for businesses seeking streamlined appointment booking via email.


These calendar apps offer a diverse range of features to cater to various scheduling needs. Square Appointments provides a comprehensive scheduling hub, while Setmore offers unlimited appointments on a budget. Calendly streamlines appointment booking via email, ensuring a seamless experience for users. When selecting the right calendar app for your needs, consider factors like pricing, features, and compatibility with your existing tools. Efficiently organizing your schedule with a top-notch calendar app can transform the way you manage your time and boost your productivity, ultimately leading to greater success in both personal and professional endeavors. Invest in the power of technology to optimize your time management, and let these calendar apps be your digital assistants in 2023 and beyond.
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